The voice over internet protocol (VoIP) market is expected to reach $55 billion by 2025. More companies are making the switch to VoIP, allowing them to make calls using broadband internet instead of a conventional phone system.
VoIP works by converting sounds into digital communications. Then, the digital file is transferred through internet broadband. By using VoIP, companies can use the internet to make phone calls!
Why make the switch? Keep reading to find out. Here are the 10 benefits of switching to a virtual phone system!
1. Easy Installation And Integration
Many businesses hesitate to make major technological changes. Any change takes time, testing, and money. Installing, configuring, and maintaining a VoIP, however, is incredibly easy.
In fact, it’s so easy that VoIP is now the number one telephone service choice for businesses in the country. Already 36 percent of businesses are utilizing a VoIP.
Even someone who is less technically savvy can install a VoIP on their own. You can either call an expert technician or try it yourself. VoIP phones are pretty much plug-and-play.
It’s also very easy to add new users using hosted VoIP software. The web portal will make it easy for you to move, add, and change systems as needed. The simplicity means you also won’t have to worry about maintenance.
As a result, you’ll rarely need professional support when making changes.
VoIP also makes it easy for you to utilize other systems and technologies. Integrating other Softwares can enhance your operations, boosting efficiency throughout your company. VoIP integrates a wide variety of business systems, allowing you to customize your VoIP as you see fit.
In other words, you’ll have all the benefits of VoIP without needing someone to modify your existing IT infrastructure.
One of the top benefits of using an internet business phone system is its scalability.
Your virtual phone system will scale along with the needs of your business. A traditional phone system, on the other hand, is usually more difficult to scale. You’ll likely need an IT expert to handle any changes you might need.
This scalability will support your company’s efficiency and productivity efforts. You won’t have to waste time or money making company-wide changes to your system.
Instead, you can use your small business phone system to add a line the next time you hire a new employee. You can eliminate lines if you’re downsizing, too. Either way, your VoIP will scale along with you.
As your company grows, you’ll need a system you can rely on.
Some companies think that if they’re without internet, they’ll end up without a phone system as well. One of the benefits of VoIP is that you can still rely on your system even if the internet does go down. In case of an event like this, you can have your calls forwarded to your mobile phone or another device.
That means you won’t have to worry about weather issues or power outages impacting your business operations.
4. Effective Communication
Whether your team is big or small, you’ll need to make sure everyone can communicate. With more people working from home, it’s important to have a system that prioritizes communication.
With a virtual phone system, the line will ring at your desk phone a few times before ringing on your mobile device, laptop, or tablet.
As a result, you won’t have to worry about missing urgent calls. You’ll save time trying to check your voicemail, too!
With a mobile business phone system, you don’t need your underlying network as part of a specific technology layout. Instead, you can use your existing ethernet, ATM, WiFi, or SONET as the foundation of the network.
Traditional phone networks require a lot of complexity, which can make it difficult for your IT team to make adjustments. The network flexibility with VoIP allows you to create a standardized system. As a result, you can support a number of communication types and require less equipment management.
6. Additional Features
There are a number of benefits and additional features that come included with your internet business phone system. For example, VoIP systems allow clients to connect with a variety of devices. This makes it easier for you to keep your company’s productivity levels up.
VoIP programs often include:
- Caller ID
- Virtual numbers
- Contact lists
You can customize these features to improve your company’s operational efficiency.
For example, you can have voicemails forwarded to multiple co-workers. You can also use voicemail-to-text transcriptions and send these documents to your email with ease.
7. Work From Anywhere Access
Are more of your employees working from home? A work-at-home program can help you save money on office space and decrease utility costs. Before you make that transition, however, it helps to have a VoIP in place.
VoIP can ensure your team communicates effectively. Employees can use the voice, fax, and data services through their internet connection.
Employees can communicate straight from their home offices or even abroad.
As a result, you don’t have to worry about a drop in communication with your team members.
8. Simplified Conferences
Traditional phone systems allow you to conference with teams and clients. However, you usually need to pay for an additional service in order to host multiple callers. With a small business phone system, you can simplify this process.
VoIP removes the need for dedicated phone lines. Instead, you’ll operate on a converged data network. The features are usually native.
With the cost already built-in, you won’t have to worry about paying more for conferencing features.
With a VoIP, you’re not limited to phone calls. You can also host video-conference, allowing you to communicate with co-workers and clients better than before. Video-conferencing will allow you to share meetings, files, documents, and agendas right from your VoIP system.
Above all else, switching to a virtual phone system will help your company cut costs. These systems are cheaper than conventional phone systems. The ability to install and remove lines as needed will help you adjust your system to cut costs, too.
Easy VoIP: The 10 Benefits Of An Internet Business Phone System
Switching to a virtual phone system can make life easier for you, your employees, and your clients. In addition to improving communications throughout your company, you can also save yourself a lot of time and money. Consider these 10 benefits of an internet business system before making the switch yourself!
Ready to communicate better? Get a free quote today!